A proprietary booking engine engineered by Coded Solutions. Merging a high-performance storefront with automated agent intelligence.
10
WEEKS TO LAUNCH
60k
KES SAVED YR 1
MERN + NEXT.JS
SEO ARCHITECTURE
Interactive System Breakdown (Click Segments to Drill Down)
A detailed blueprint of the consumer-facing website. Optimized for speed, SEO, and conversion using Next.js.
GOAL: INSTANT ENGAGEMENT
GOAL: DISCOVERY & FILTERING
GOAL: CONVERSION
GOAL: PAYMENT CAPTURE
GOAL: RETENTION & SERVICE
A dedicated web application for internal management. It acts as the "Uber for Visa Processing," allowing employees to manage clients, track services in real-time, and automate performance data.
Employee generates a unique "Magic Link" via their dashboard.
portal.stephlee.com/link/EMP_A
Client clicks link & creates profile. System auto-tags them to Employee A.
Client uploads docs (Passport). Agent updates status: "Submitted to Embassy".
Client sees real-time progress. Admin sees "Employee A closed deal".
Enterprise-grade reliability. We treat client data (Passports) and payments (M-Pesa) with banking-level security protocols.
Event-driven architecture triggering instant alerts.
Protecting sensitive traveler information.
Speed optimization for global access.
How do we solve the "Who made the sale?" problem? We use a proprietary digital tracking system that works like a Digital Handshake. Here is the step-by-step process in plain English.
Imagine giving every employee a stack of digital business cards. When an agent shares a tour on WhatsApp, they don't send a normal link. They send a "Magic Link" stamped with their unique ID.
When a client clicks that link, our system invisibly "tags" their device. It's like putting a sticky note on their browser that says "Sent by Jane Doe". This note stays stuck for 30 days, even if they close the website and come back next week.
When the client finally books and pays, the system checks for that sticky note. It sees "Jane Doe" and automatically assigns the commission to her dashboard. No manual reporting required.
How we process, store, and protect sensitive traveler information. A fully compliant digital fortress.
Data intake points.
Secure transit layer.
Persistent memory.
Client-side display.
Applied to sensitive columns (Passport Numbers, Phone Numbers) in the database at rest. Even if the DB is compromised, data remains unreadable.
Built-in protection against DDoS attacks and bot scraping. Limits requests per IP address to ensure system stability.
WEEKS 1-2
WEEKS 3-6
WEEKS 7-8
WEEKS 9-10
The initial phase is critical for long-term stability. We will be finalizing the Entity Relationship Diagrams (ERD) to ensure the database can handle complex relationships between Agents, Clients, and Bookings without redundancy. We will also provision the cloud environment (AWS/DigitalOcean) and set up the Git repositories with strict branch protection rules.
We move from wireframes to High-Fidelity Design. Using Figma, we will create a pixel-perfect interactive prototype of both the Public Site and the Agent Portal. This ensures the client can "click through" the application logic before a single line of code is written, saving weeks of potential revisions later.
Coding begins. We will initialize the Node.js/Express server architecture. The priority here is Security and Authentication. We will implement JSON Web Tokens (JWT) to handle secure logins for Admins, Agents, and Clients, ensuring that data is completely siloed based on user roles (RBAC).
We will build the logic for Creating, Reading, Updating, and Deleting (CRUD) tours and bookings. Crucially, we will integrate AWS S3 for secure file storage, allowing the system to handle sensitive uploads (Passport copies) with military-grade encryption during transit and rest.
This is the most complex engineering week. We will code the logic that generates unique cryptographic hashes for agent links and the middleware that detects these links to inject the persistent tracking cookie. We will also write the database triggers that calculate commissions automatically upon payment success.
We shift focus to the user interface. We will initialize the Next.js framework, optimizing for Server-Side Rendering (SSR) to guarantee SEO dominance. We will build the static pages (Home, About) and the dynamic Tour Listing layouts, ensuring they are fully responsive across mobile devices.
This week, the "Brain" meets the "Face". We will connect the Frontend to our Backend APIs. Real-time data will start flowing: Tour availability will update live, search filters will query the database instantly, and the Agent Portal will begin displaying real metrics from the test database.
We turn the platform into a business. We will integrate the M-Pesa Daraja API for STK Push payments and card gateways. Simultaneously, we will configure the Notification Engine (SendGrid/Twilio) to send automated emails and SMS for booking confirmations and visa status updates.
Before launch, we break things to make them stronger. We will conduct stress tests to ensure the server can handle high traffic. We will perform a security audit to patch potential vulnerabilities (SQL Injection, XSS). We will also run a full User Acceptance Testing (UAT) cycle with the client.
Go Live. We will migrate the production build to the live Cloud Server (AWS/DigitalOcean), install the final SSL certificates for HTTPS security, and perform the final domain mapping. We will also conduct a training session for Stephlee staff on how to use their new Admin and Agent portals.
Coded Solutions absorbs 100% of the Year 1 operational costs to ensure a risk-free launch.
TOTAL YEAR 1 VALUE: KES 185,000 | YOUR COST: KES 125,000
Coded Solutions absorbs 100% of Year 1 Hosting & SSL costs. Immediate ROI for Stephlee.
Next.js architecture ensures top Google Rankings compared to standard WordPress sites.
Commission tracking runs on autopilot. No more manual spreadsheets.